Administration & Finance in Swiss
Location: Switzerland (Geneva)
Closing date: 15 May 2008
Job Description
Duties and Responsibilities:
Under the supervision of the Executive Director of FAS and together with the staff of the Regional Office for Africa in Dakar, Senegal and the Liaison Office in New York, USA, the staff member will be responsible for accounts maintenance, budget control and for coordinating logistics and broad administrative support functions, which may include supervision and execution of administrative tasks. The incumbent will perform also all secretarial functions as follows:
- To process payment of salaries, allowances, travel claims and other payments to secretariat staff, vendors and other claimants;
- To maintain cash books for reconciliation with bank statements, including control of disbursements and balancing of books and ledgers;
- To maintain liaison with officials of local banks and financial institutions to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to the maintenance of office bank accounts;
- To administer the logistics and contacts with service providers such as travel agents, hotels, translation and interpretation agencies, office suppliers etc.;
- To coordinate the administrative work of FAS International Secretariat and perform liaison duties with FAS Regional Office, Dakar and other FAS offices;
- To arrange appointments and visits, to organise the staff planning and to manage telephone calls with discretion;
- To prepare briefing materials and administrative notes for the staff for use on official missions, meetings, seminars and conferences;
- To participate in the organisation and preparation of staff or other meetings
- To make travel arrangements for the staff and other events’ participant.
- To manage mails correspondence, to receive and distribute to the other staffs.
- To make monthly planning and to perform other duties as required in the office.
- To provide support for the planning , implementation, and follow-up processes of FAS programmes
Vacancies Contact
Please address your applications to:
Femmes Africa Solidarité
8, Rue du Vieux-Billard
P.O.Box 5037
1211 Genève 11
Switzerland
For more information about FAS, please consult: www.fasngo.org
